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No matter how small your business is, you must still have a data backup plan in place. No one method alone is a guarantee that your data is completely safe. So here are some tips that show you how to protect your business with simple and inexpensive methods.
What You Will Learn
1. You will learn eight very specific tips to safeguard your computer data.
2. You will learn why it is imperative for your business’s survival that you have multiple back plans in place.
3. You will learn how to keep make your plan fool-proof and simple to manage.
No matter how small your business is, you must still have a data backup plan in place. Protecting your computer’s data files is something every small business must know about and deal with before it’s too late. And it’s not a complicated, time-consuming, or expensive process.
So here are eight tips that show how to protect your business with simple and inexpensive methods:
Tip # 1. Use Two External Hard Drives
Two is the minimum. This is the most basic and easiest way to protect your data that is located on your internal hard drive. Always keep one of the external hard drives locked up in a heavy-duty, fire-proof safe. If possible, keep another one at an off-site location. Multiple internal hard drives are nice too but are difficult to lock up or take with you.
Tip # 2. Use Backup Software
It’s very important to take human error and forgetfulness out of the equation. Use backup software that will automatically and regularly be backing up your data. This software will keep your backup strategy simple and consistent. This can be as simple as using Apple’s Time Machine, for example.
Tip # 3. Use Cloud Storage
Your data will be stored in an encrypted format when it’s backed up to the cloud at the storage company. This should prevent a hacker from easily accessing your information. You will also have easy access to your own data. This can be achieved by simply using something like Apple’s iCloud, for example, or a big-name service like BackBlaze.
Tip # 4. Don’t Use Encryption For Your Hard Drives
For most purposes, encryption of your computer or hard drive isn’t necessary. Encryption is only necessary for extremely sensitive data – like patient medical records, for example.
Tip # 5. Don’t Keep Very Sensitive Data On Laptops
Keep very sensitive data on flash drives, and external hard drives, not on the laptop’s hard drive. Flash drives, and external hard drives, are easy to lock away or keep safely in your pocket. Use at least two flash drives just as you would use two external hard drives.
Tip # 6. Buy Big-Names Only
When you buy any hard drive or flash drive, buy the big brand names only. It doesn’t cost any extra money to do this. And when choosing a cloud storage company, only use the biggest, and longest established, company.
Tip # 7. Restrict Access To Your Data
This means keeping your kids off of your office computer, or teaching them what they can and cannot do on your computer. If you have people working in your office, you need to restrict which files they can access. Using a password on certain computers and files is a quick and simple solution for this.
Tip # 8. Test Often
At least a few times a year, you should access your data that you have stored on each of your flash drives, external hard drives, and on the cloud. Do this from your main computer, as well as from your other computers.
Don’t Put All Your Eggs Into One Basket!
Use flash drives, external drives, and cloud storage. Using all three methods at the same time can dramatically reduce your risk of loss. No one method alone is a guarantee that your data is completely safe. Also, make sure that at least two other family members or employees know how to find and access your data back-ups.
If you keep them in a fire-proof box, or a safe, make sure someone else knows where the keys are located, and has also memorized the combination lock numbers. They must also know how to find and access your data on the cloud. Following this simple strategy will give you an excellent hedge against any future problems with computer data storage.
Questions for us to think about and discuss
1. What backup methods are you using currently?
2. Have you had any problems using one of these methods?